Now is the time to drop your Excel files for a time tracking software
Save time by automating time tracking and compensation hours calculation, in compliance with SECO regulations.
Enter your working hours
As your employees submit their timesheets, any discrepancy compared to the theoretical hours is automatically calculated.
Control and approve
Your managers approve timesheets and use their dashboard to get an overview of their team’s workload. They are notified of any unusual situation.
Pay or get recovered overtime
You export the variable elements in the format expected by your payroll software or to Absences.
We use Timesheet app to comply with local time-tracking regulations. Lucca managed to come up with an elegant and simple solution to an unpleasant problem.
Guillermo Palacios Pelayo,
Country Manager at Jobteaser
They’ve made the right choic to manage their working time
Entering working hours made easy
Time tracking is a legal requirement, but it is also a tool for managing and monitoring workload. That said, it is too often poorly supported by employees. To remedy this, we have eliminated the tediousness of time entry. Several input modes are available depending on the needs: monitoring of working hours, monitoring of working time (simplified declaration), or detailed monitoring of time spent on each activity or project (in simplified mode).
A reassuring tool for HR Teams
In case of control, HR teams can access and download in a few clicks the employees' timesheets. But beyond the legal obligation, being able to visualize the employees' working hours per period (weekly, monthly, …), overtime and their valuation, is very useful on many levels. And you can of course create and download customized reports on all this data.
Timesheet also calculates overtime, work on non-working days, etc. A specific framework can be applied to each of your operating cantons or countries.
On their side, the financial department can export these timesheet reports into their invoicing system or Business Intelligence software for complex analytical needs.
An assistant for your managers
The configurable approval workflow simplifies managers' tasks. They can approve timesheets directly from their dashboard and are automatically informed of any atypical situation: overtime, late timesheets, breaks, night work, etc. Additionally, reminders are sent for overdue timesheets.
Internal rules and legal working time limits can be configured for each legal entity or employee. In case of non-compliance with a configured control, an alert is triggered and a contextualized explanation of the contractual rules is provided.
A time tracking software is a program that registers employees' working hours, as required by the 2019 judgement of the European Court of Justice.
Beyond responding to a legal matter, a time tracking software makes it possible to automate the whole process, save time to HR teams and adjust each employee's workload.
There are several types of time tracking software:
- Those allowing employees to enter their start and end times for each day;
- Those offering pre-filled timesheets for all employees with their theoretical hours, so that each of them only has to enter possible deviations. This is the case of our software, which allows the employee to register their working hours without wasting time.
The benefits of a time tracking software for a company
A time tracking software should not only offer the registration of your working hours. An efficient software, that can really facilitate the company's internal organization, will:
- Save time to HR teams so they can dedicate it to strategic tasks;
- Generate reports to make forecasts and implement corrective actions (e.g., pull a report to identify overworked employees and seek solutions);
- Have all data at hand in case of control;
- Export data to other company tools, for example to your accounting or payroll software (to be able to integrate overtime into payroll, etc.);
- Easily adapt to the company's evolutions, be it international or staff growth, thanks to a fully customizable and multilingual interface;
- Securely archive records for up to 50 years, depending on legal requirements.
The benefits of a time tracking software for employees
Employees also benefit from using a time tracking solution:
- It simplifies the entering of working hours, through a simple and user-friendly platform;
- It allows employees to visualize their workload and the hours to be recovered or returned to the company;
- It improves communication between employees and managers with the implementation of a system with configurable alerts;
- It avoids human errors thanks to the digitalization of the process.
What are the most important criteria to consider when choosing a time tracking software?
A time tracking software meets different needs depending on who uses it: the employee, the manager or the administrator.
You will find below a list of criteria to consider when choosing a software, depending on who uses it:
For administrators / HR teams:
- Customized software configuration adapted to each employee's contract and profile;
- Configuration of alerts based on the company's internal rules;
- Export of variable items (overtime...) to payroll;
- Records archiving for up to 50 years, to ensure legal compliance no matter the country or region you are in.
For managers:
- Timesheets approval from a dashboard or email notification;
- Manual reminders, with customized comments, can be activated;
- Manual or automatic approval or denial of timesheets;
- Possibility to delegate approval to another person;
- Alerts in case the employees your supervise submit deviations (overtime, night work, etc.);
- Report generation.
For employees:
- Pre-filled timesheets with theoretical working hours to save time;
- Calculation in real time of the differences between the theoretical and registered hours, according to the company's internal rules;
- Alerts in case of deviations (overtime...), violation of company rules and for those who have not entered their working hours on time;
- Access to the company's internal policies.
How to build your benchmark?
Monitoring your employees' working hours is a legal obligation, no matter if they are working in the office or remotely. However, you should not rush into choosing a time tracking software. Before making a decision, you should make a list of the features you need, so that you can compare the different software on the market and rate them based on your needs. A time tracking software responds to a legal requirement but it is also part of a reorganization process within the company to improve time management and free up HR time. A hasty decision could create frustrations if the software does not meet your requirements, resulting in a waste of time instead of a process simplification.